As part of setting up the centrally located Troika files and folders, standard accounts formats provided by thewealthworks covering different trust types, estates and companies. These standard formats can be added to your Troika system, or bespoke formats may have been supplied if these form part of your system agreement. The following instructions can be followed to add any accounts formats to Troika.
Identifying the library client(s)
Before adding your new accounts formats to your Troika system you’ll need to know the unique number that identifies the ‘library client(s) you have on your Troika system. These are used to store and maintain a central repository of accounts formats which can then be imported into the client you are preparing accounts for in Troika.
From within Troika Wealth Management, search or select from the drop down list the client starting with the name Library or _Library. You may have more than one library client depending on the types of entity you prepare accounts for. Next, select the menu option ‘Accounts Preparation’ and click the button ‘Show Other Settings’. A file path will be displayed showing the unique windows file path for the location of the accounts formats. The folder many not exist until the ‘Export Data’ button is clicked.
Make a note of the first part of the file path (excluding the txt file name) for each library client on your Troika System.
If you have downloaded new or revised accounts formats from thewealthworks, unzip and extract the files provided into the relevant file path for each type or client you prepare accounts for. The installation file and setup process will initially place these files in the location T:\Accounts. Copy the content of each account format sub folder to a different library accounts path. If accounts formats have already been added to Troika, we suggest deleting the existing content of the library folder or making a backup copy so older versions of accounts formats are no longer accessible.
The next step requires you to open the word document located in each sub folder and attach them to a Word template file called Troika Accounts.dot.
The default location of your Troika Accounts.dot file will be determined by your system administrator, however the default is usually C:\Program Files\Microsoft Office\Templates.
Attaching Accounts using Microsoft Word
- Open the word document now saved to the sub folder identified above in the accounts shared directory.
- Go to the ‘File’ menu option and select ‘Options’.
- Select the ‘Add-ins’ tab on the Word Options screen. At the bottom of the screen select Manage, and select ‘Templates’ and the click ‘Go’.
- Click ‘Attach’ and browse to the central copy of the template file ‘Troika Accounts.dot’.
- Click ‘Open’ and ‘OK’ to close the screen.
- Finally, ‘Save’ the accounts format (MS Word Document) and close the file. This action needs to be repeated for each master accounts format you have been supplied with.
- After this has been completed, when the accounts are imported from the library client into other clients within Troika, the correct location of the accounts template will be already set to the correct directory and no further action will be required.
Marking a client as a ‘library’ in Troika
From within Troika Wealth Management, search or select a client from the drop down list. Next, select the menu option ‘Accounts Preparation’ and click the edit button in section 2. Next to the ‘import document layout’ option. For example:
Move the library clients from the list on the left, to the right using the arrow button to mark them as a ‘library’. These library clients will then be available to other clients when to import from when generating accounts.
These notes were last reviewed 03/2023.