This is a video tutorial showing how to manage and maintain the registers for an entity in WealthWorks+. This includes adding a trustee, settlor, beneficiary, company director or secretary, signatory and bank, as well as trust meeting and company meeting records.
The video shows how to:
- Add the first contact to a register
- Add additional contacts to a register
- Edit a contact on the register
- Delete a contact from the register
- View additional options
- View a contact's full details
The video uses the Bankers registers as an example. Although contact data may be different for each register the processes for managing and maintaining the information are the same.
The Full List of Registers Include:
- Trustees
- Trust Meetings
- Settlors
- Life Tenants
- Directors
- Secretaries
- Directors Meetings
- Company Meetings
- Members and Share Ledger
- Unit Holders
- Partners
- Partnership Meetings
- Foundation Meetings
- Council Members
- Founders
- Guardians
- Qualified Persons
- Beneficiaries
- Signatories
- Bankers
- Powers of Attorney
- Protectors
- Beneficial Owners
- Advisors and Officers
- Nominees
- Sealings and Executions
- Licenses
- Mortgages and Charges
Tutorial Transcript
Each entity has a set of registers, which will vary depending on the entity type. The registers are all maintained in a similar way but this video will focus on Bankers as it is a common register to all entities
(00:23) To manage the Bankers register, click on the Bankers button. You can then add a contact to the register by either clicking the Actions button in the top bar menu then Add Register and select the appropriate option or by clicking on the Add icon from the Portlet. In the data entry form, the Register field will automatically search the database for contacts as you start to type. For Bankers the system suggests contacts assigned as a bank. You can then work through the form completing as much detail as possible.
(00:56) If you need to add an Account Address, Sort Code, Account Type or Currency, click on the Add icon next to the field and complete the details as fully as possible. You can also edit the data in these fields. Sometimes there are certain fields that you will need to complete to be able to save data to the system. If you have left a field blank that needs to be completed the system will notify you of the missing information and will not let you continue. Once you have entered all the information, click Save and the new Banker will appear on the register.
(01:32) Now you have a contact on a register you will be able to manage the contacts directly from within the tab. You can add a new contact by clicking on the Add icon and you can show or hide data using the Columns button - each register table has different column options. If you need to edit a contact click on the Actions button that contact and select Edit. This will open the data entry form again and you can amend the details as appropriate. You should use the Edit option if a Bank Account has been closed or has ceased to be a contact on the entity as this will maintain a full register history.
(02:09) To view the register history click the All/Current switch. Only one title will show depending on which option is active at the time. When the All option is selected you will be able to see a full history of contacts against each register.
(02:23) From the Actions button you can also Delete a contact. Select Delete and you will be asked to confirm the deletion. Use this with caution as the contact will be completely deleted from the entity.
(02:35) The Bankers registry has an additional option under the Action button to allow you to View Cash Balance.
(02:41) You can also view the contact's full details by clicking on contact's name in the relevant column.